Document Digital Signature and Encryption Solution for Eight Industries

At present, all walks of life are realizing comprehensive paperless management, and one of the important applications of paperless application is document-based paperless management, and corresponding mobile office communication and management. But there are security issues in cleartext transmission, cleartext storage, and proof of identity for document management. Therefore, to achieve truly secure and reliable paperless management, these security issues must be solved.

MeSign digital signature and encryption solutions for documents provide a complete solution which perfectly overcome the two major security issues on trust and security that exist in all industries in the paperless transformation process. MeSign Technology has proposed specific solutions for the typical eight major industries, which can effectively help users in these industries to smoothly implement the comprehensive paperless business process transformation and it perfectly achieves a secure document-based paperless management and mobile management.

Document Digital Signature and Encryption Solution for Logistics

The express & logistics industry has a large number of paper documents and forms to process every day, such as courier orders, signing receipts, inventory reports, sales invoices, labor contracts, and the internal document approval and signing. They have begun to shift to paperless, but the problem is how to ensure that these electronic documents are really issued by logistics company, have not been impersonated or tampered . At present, the only feasible technical solution is to digitally sign all express & logistics document in PDF with timestamp and send them to users using encryption.

MeSign not only has digital signature automation solution that can help the PDF documents generated by the internal express & logistics systems to achieve a trusted digital signature with one click, but also has email signature and encryption automation solution to help the express & logistics systems to send the signed PDF document by encrypted email to users, and completely make the electronic files with reliable digital signature without counterfeiting and make the delivery of electronic files more secure.

As shown in the below diagram, users place orders on the express logistics website and handle business on the internal business system. The logistics management system generates various documents such as signing receipts for users to sign by hand on the business system and submit them to the express logistics management system. After processing is completed, the logistics management system calls the cloud MeSign eSigning Service system or locally calls the MeSign e-Signature System to sign the PDF file with Adobe trusted certificate. For services that do not require the user to fill in the form (such as invoice, statement, announcement or notice), the PDF file generated on the logistics management system can be directly called the MeSign eSigning Service to complete the PDF signature.

It is recommended to encrypt all important express & logistics documents. System just need to call MeSign public key certificate database (CerDB) to obtain the user's encryption certificate to encrypt the PDF file, the user can seamlessly view the encrypted PDF file using Adobe Reader. The logistics management system sends encrypted emails to users using the user's encryption certificate, ensuring the secure and reliable delivery of various user confidential documents. Users only need to use MeSign App to decrypt and read the documents.

This solution has four advantages to ensure that all important express & logistics documents are trusted paperless and encrypted in delivery:

1. From the user's online application to the delivery of document, the whole process is trusted paperless and are automatically encrypted in delivery. All documents have digital signatures to prove the true identity of the issuer of the document, preventing the express & logistics documents from being counterfeited.
2. Not only the medical and health documents sent to users have Adobe global trusted digital signatures to prove their identity, but also the express & logistics documents can be encrypted with user certificate, and only designated users can open and read it.
3. This solution not only provide PDF file signing and encryption, but also it provides the function to deliver encrypted email to ensure that it will not be easily stolen and tampered with during the delivery process.
4. All signed PDF files can be stored by encrypted archives, and all files are time stamped to ensure that once all files are signed and archived, no one can modify these files. Otherwise, the signature and time stamp information will be invalidated, effectively ensuring the long-term security and credibility of the document. The timestamp signature is very useful for subsequent file inspections and audits and can ensure that the document signing behavior and the signing time is authentic, undeniable and cannot be tampered with.